<div dir="ltr"><br><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>De: <strong class="gmail_sendername" dir="auto">IMU Secretary</strong> <span dir="auto"><<a href="mailto:secretary@mathunion.org">secretary@mathunion.org</a>></span><br>Date: vie, 25 mar 2022 a la(s) 10:42<br>Subject: [IMU AO CL 10/2022] IMU General Assembly meeting in Helsinki<br>To: <<a href="mailto:ao@mathunion.org">ao@mathunion.org</a>><br></div><br><br><div style="word-wrap:break-word;line-break:after-white-space">To: The Adhering Organizations of the International Mathematical Union (IMU)<br><br>Dear colleagues,<br><br>This is the third announcement about the next IMU General Assembly (GA) meeting, see also CL <a href="https://www.mathunion.org/fileadmin/IMU/Publications/CircularLetters/2022/IMU%20AO%20CL%202_2022.pdf" target="_blank">2/2022</a> and <a href="https://www.mathunion.org/fileadmin/IMU/Publications/CircularLetters/2022/IMU%20AO%20CL%209_2022.pdf" target="_blank">9/2022</a>.<br> <br><b>1. Time and Location</b><br> <br>The next GA meeting of the IMU will take place on 3–4 July 2022 in Helsinki, Finland. <br>Delegates are expected to arrive on 2 July. The GA meeting ends in the evening of 4 July. <br>We hope that the current pandemic will not necessitate any changes to these plans.<br> <br><b>2. The General Assembly (basic information)</b><br> <br>The role of the GA is described in the IMU <a href="https://www.mathunion.org/organization/statutes" target="_blank">Statutes</a>, in particular, in Articles 18–24, and 41.<br><br><b>3. Delegations</b><br> <br>For the GA meeting, each IMU Member Adhering Organization (AO) shall appoint and certify to the Secretary General a delegation, <br>which shall have the number of votes corresponding to the Group to which it adheres, see Statutes Article 19 and IMU Member Countries <br>for information about the Groups.<br>I would like to ask all AOs to start selecting their Delegates for the IMU GA meeting in Helsinki and to nominate the delegations in an email <br>to me at <<a href="mailto:secretary@mathunion.org" target="_blank">secretary@mathunion.org</a>>. This request applies to<br> − all IMU Members,<br> − all IMU Associate Members, and<br> − all IMU Affiliate Members.<br>Please note, however, that only the Delegates of IMU Members have voting rights at the GA. Affiliate and Associate Members have the right to <div>participate in the GA via a representative without voting rights.<br>In my capacity as Secretary General, I will maintain the list of Delegates (together with the nomination letters) so that there is proof of which persons <br>have the right to vote at the GA. A web registration procedure for the GA participants will be set up, see below for more information.<br> <br>In case it turns out that a formally nominated Delegate is unable to participate in the GA and the AO wishes to nominate a substitute, you are asked to <br>notify me by email without delay. We will try to handle the replacement as smoothly as possible.<br>The deadline for submitting the delegation is 1 May 2022, and a nomination has to include the full name and email address of each delegate. The email<br>address will be used during the voting procedure, which will be fully electronic. All delegates are asked to bring a laptop, tablet or smartphone for the voting </div><div>procedure. Ultimately, we require one email address per vote (e.g., Group 5 members will need to provide 5 unique addresses, Group 4 members will need </div><div>to provide 4 unique addresses, etc.). Please bear this in mind when compiling your delegation and include the requisite number of email addresses for your </div><div>group of adherence.<br> <br><b>Gender distribution at the GA</b><br>I would like to recall that it was noted at previous GA meetings that the gender distribution was not well-balanced. I urge the AOs to consider gender </div><div>distribution as one criterion when they choose the Delegates for the GA meeting in Helsinki.<br><br><b>4. Other GA participants</b><br> <br>The IMU Executive Committee (EC) will invite further persons to the GA meeting. Among these are<br>− IMU Officers (this group includes the IMU EC members, and Chairs/Presidents of IMU Commissions and Committees who will provide reports about their <br> activities for IMU)<br>− Observers (this group includes possible representatives of countries that will apply for IMU (Associate) Membership and, moreover, representatives of ISC, <br> ICIAM, and possibly other IMU related organizations)<br>− Members of the local GA organization in Helsinki.<br>No person in any of the categories mentioned here has a voting right at the GA. Note that no person will be allowed to participate in the GA without a formal <br>approval or invitation from me.<br><br><b>5. The IMU Award Ceremony</b><br><br>As announced in CL <a href="https://www.mathunion.org/fileadmin/IMU/Publications/CircularLetters/2022/IMU%20AO%20CL%209_2022.pdf" target="_blank">9/2022</a>, the IMU Award Ceremony will take place as an in-person event in Helsinki on 5 July 2022, the day following the GA. All </div><div>participants at the GA are cordially invited to attend this grand event. Participants can register for the Ceremony when registering for the GA. Registration</div><div>is free of charge. More details will follow shortly.</div><div><br></div><div><br></div><div><b>PRACTICAL INFORMATION</b></div><div><br><b>6. Accommodation and travel reimbursement</b><br> <br>All registered GA Participants at the GA meeting will get their hotel accommodation in Helsinki covered for the period 2–5 July (three nights, single <br>room rate). For participants wishing to attend the IMU Award Ceremony, we will also cover the night 5–6 July. The hotel rooms will be prepaid. </div><div>Meals during the GA will be provided. Any additional expenses must be paid individually. This offer does not extend to other people, </div><div>e.g., accompanying persons. </div><div> <br>In addition, one Delegate or Representative from each IMU Member, i.e., full IMU Member, Associate Member and Affiliate Member, <br>can receive travel support in order to attend the GA meeting in Helsinki. The conditions for the GA travel support are as follows:<br> <br>− One (-1-) GA travel grant can be given per member of the IMU.<br><br>− In very special cases, an AO may request travel support for more than one delegate. Well-documented applications have to be sent to <br> <<a href="mailto:secretary@mathunion.org" target="_blank">secretary@mathunion.org</a>> by 1 May 2022.<br><br>− It is the responsibility of the IMU Member (AO) to nominate to the IMU Secretary General who will be the recipient of the GA travel grant <br> (name of the person selected).<br><br>− GA travel grant implies that IMU will reimburse travel expenses up to a maximum amount per grant, which depends on the geographical <br> region of the member country. The maximum amounts per region and country are specified below.<br><br>− Only round trips from the country of the Delegate or Representative (country–Helsinki–country) are eligible for reimbursement.<br><br>− Eligible travel expenses are: basic economy class airfare, reasonable expenses to travel from home to the airport and back.<br><br>− Reimbursement for travel expenses is subject to the presentation of the following documents/receipts upon on-site registration in <br> Helsinki:<br> − Copy of passport;<br> − Summary of the travel expenses which are claimed to be reimbursed (note that there is a maximum amount), including travel support <br> received from any other source, if applicable;<br> − Ticket, originals of boarding pass and any other receipts for travel expenses;<br> − Estimate of travel expenses to travel home;<br> − Travel insurance (if no coverage from other sources and only for the travel to the GA meeting);<br> − Bank information (printed), if not provided online at the time of registration. A form will be available during the online registration.<br> <br>Travel reimbursement will only take place when the required documents have been presented by the grant recipient in Helsinki and <br>will only be by bank transfer. In exceptional cases, for instance, if a bank transfer to the country is not possible, reimbursement can be made <br>in cash (in EUR only). This requires a request in advance to the IMU Secretary General and his approval.<br> <br>If you are eligible for the GA travel grant you will be able to provide your bank information during the online registration process. A form will be <br>offered where you can fill in your data. The form will be stored at a secure server. After the GA meeting the forms will be deleted. It is <br>recommended to provide the information electronically, as this will help facilitate the bank transfer.<br> <br>If a Delegate or Representative selected for the GA travel grant gets travel support from any other source, this will be deducted from the amount <br>available from the GA travel grant.<br> <br>If a Delegate or Representative, who has been selected for the GA travel grant and has a valid ticket, but is unable to attend the GA meeting <br>because of disease or an act of force majeure, travel expenses (or part thereof) may be reimbursed if the disease or the act of force majeure <br>is duly certified and the travel expenses (or part thereof) are not refundable from other sources.<br> <br>Of course, we appreciate IMU Members covering the travel expenses of all of their Delegates or Representatives to the GA meeting from their <br>own sources wherever possible.<br><br>Maximum amounts of GA travel grants per region and country of the AO (see Member Countries by Continent):<br> <br><b>Region A: Africa</b><br>Maximum amount granted for reimbursement of travel expenses: 1,150 EUR<br><br>Algeria, Cameroon, Egypt, Gabon, Ivory Coast, Kenya, Morocco, Nigeria, Senegal, South Africa, Tunisia, AMU.<br> <br><b>Region B: America</b><br>Maximum amount granted for reimbursement of travel expenses: 950 EUR<br><br>Argentina, Brazil, Canada, Chile, Colombia, Cuba, Ecuador, Mexico, Paraguay, Peru, United States of America, Uruguay, Venezuela, MCofA, UMALCA.<br> <br><b>Region C: Asia & Oceania</b><br>Maximum amount granted for reimbursement of travel expenses: 1,400 EUR<br><br>Armenia, Australia, Bangladesh, China, Georgia, Hong Kong SAR, India, Indonesia, Iran, Israel, Japan, Kazakhstan, Korea/Republic of, Kyrgyzstan, <br>Malaysia, Mongolia, New Zealand, Oman, Pakistan, Papua New Guinea, Philippines, Saudi Arabia, Singapore, Thailand, Uzbekistan, Vietnam, SEAMS.<br> <br><b>Region D: Europe</b><br>Maximum amount granted for reimbursement of travel expenses: 500 EUR<br><br>Austria, Belarus, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, <br>Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Montenegro, Netherlands, Norway, Poland, Portugal, Romania, Russia, Serbia, Slovakia, <br>Slovenia, Spain, Sweden, Switzerland, Turkey, Ukraine, United Kingdom, EMS.<br><br>In addition, <b>Delegates from Priority groups 1&2</b> (Bangladesh, Cameroon, Egypt, India, Indonesia, Kenya, Kyrgyzstan, Mongolia, Morocco, Nigeria, </div><div>Pakistan, Papua New Guinea, Philippines, Senegal, Tunisia, Ukraine, Uzbekistan, Vietnam) each receive an extra 200 EUR.<br> <br><b>7. The online registration process for the IMU GA in Helsinki<br></b><br>After the nomination of the delegations by the AOs in a letter to me, the approved persons will receive a direct link from the IMU Secretariat to a </div><div>webform for registration. </div><div>The GA Participants are requested to submit their registration by 22 May 2022.<br><br><b>8. Letter of invitation and visa issues</b><br> <br>If you need a letter of invitation to attend the GA meeting, you can request this when completing the GA registration webform.</div><div><br><b>The deadline for sending the names and email addresses of your delegation is 1 May 2022, </b></div><div><b>and should be sent to me at <<a href="mailto:secretary@mathunion.org" target="_blank">secretary@mathunion.org</a>></b>.<br><br>I look forward to seeing you all in Helsinki!<br><br>Regards<br>Helge Holden</div><div><br><div>
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<strong><span style="font-size:12pt;font-family:Arial,Helvetica,sans-serif;color:#315880">Prof. Helge Holden</span></strong><br>
<span style="font-family:Arial,Helvetica,sans-serif;font-size:12pt;color:#000000">Secretary General of the International Mathematical Union</span><br>
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<br></div></div>_______________________________________________<br>
<a href="mailto:AO@mathunion.org" target="_blank">AO@mathunion.org</a><br>
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